Recommended Rates

Recommended Schedule of Duties and Charges 

The charges set out or referred to herein are recommended charges only and there is no obligation to comply with the recommendation. The members are expected to adopt charges as appropriate to the particular Owners Corporation. By way of example, high rise developments with lifts, swimming pools etc. may attract a higher fee per lot. The annual cost of services contained in Clause 2.1 is generally based on a charge in the range of $170.00 to $485.00 per lot, depending upon the size and complexity of the Owners Corporation; with a minimum management fee per Owners Corporation of $1,800.00 per annum.
The tasks in Clause 2.2 are charged in addition to the cost of services contained in Clause 2.1. If an hourly rate is adopted the time charge should be a reasonable rate. This will vary depending upon the type of services to be performed and may take into account its complexity and difficulty; the importance of the matter to you; the skills, specialised knowledge and responsibility involved. The rate should be fixed prior to carrying out any duties. SCA (Vic) recommends an hourly rate in the range of $110.00 to $240.00 per hour. SCA (Vic) recognises that for complex matters a higher hourly rate may apply.

Additional services paid by hourly rate or fixed fee
(Owners Corporations)

Description of services to be provided by Manager on hourly rate or fixed fee basis

Amount

ABN/GST registration / de registration / alteration

$121.00

Affixing common seal

$18.15

Answering requisitions or questions arising out of provision of Owners Corporations Certificates

Hourly Rate

Any other services not included in this schedule

Hourly Rate

Arrange any major (> $1,000) maintenance/repair/replacement of Owners Corporation Property (% of project value)

5%

Arrange for review, revoke, prepare and lodge rules

Hourly Rate

Attendances to breaches of rules and dispute resolution

Hourly Rate

Attendances to VCAT

Hourly Rate

Attendances necessary for preparation of the Register of the Owners Corporation under Part 9, Div. 2 of the Act

$242.00

Attendance to overdrawn accounts:
Establishment of overdraft facility
Professional fees for administering an overdrawn account (per month)
Disbursement fees and charges relating to an overdrawn account (per month)

$242.00
$30.25
$30.25

Attendance to provide inspection of any records of the Owners Corporation and its Register to authorised persons, and responding to enquiries (Minimum charge 1 hour)

Hourly Rate

Attending meetings outside hours of 9.00 a.m. and 5.00 p.m. on weekdays

Hourly Rate

Compiling records to enable preparation of accounts for audit purposes

Hourly Rate

Compiling records to enable preparation of accounts for lodgement of each BAS

$242.00

Compiling records to enable tax preparation

$242.00

Convene, distribute notices for and or attend Special General Meetings and or Committee Meetings

Hourly Rate

Counter signing of Owners Corporation cheques (per month)

$30.25

 

Copying any record of the Owners Corporation (first record requested at any one time)

1.15 fee units plus GST; and if a printed copy of the electronically provided record is also requested 22 cents per page  
 

Copying any record of the Owners Corporation (second and subsequent records requested inrelation to the same request)

 

$8.36; and if a printed copy of the electronically provided record is also requested 22 cents per page 

 

Copying the Owners Corporation register or any part thereof

 

3.03 fee units plus GST; per copy and if a printed copy of the electronically provided register is also requested 22 cents per page 

Debt recovery letter

$72.60

Establish a maintenance fund in the name of the Owners Corporation

Hourly Rate

Establishment of records and setting up of Owners Corporation (per lot)

$24.20

Facilitate Preparation of a maintenance plan for the property of the Owners Corporation

Hourly Rate

Handling Building Defects

Hourly Rate

Instruct debt collectors and or solicitors and generally supervise or attend any legal proceedings or hearings affecting the Owners Corporation

Hourly Rate

Insurance claim – preparation and lodgement of claim (exceeding 15 minutes)

Hourly Rate

Keeping of keys (per annum)

$72.60

Keep wage, taxation and other related records required by the Owners Corporation

Hourly Rate

Liaison and administration with Accountants, Auditors, Architects, Actuaries Engineers, Builders, Lawyers Surveyors, Valuers or other professionals in relation to work or matters affecting the Owners Corporation

Hourly Rate

Maintain any additional accounts for the Owners Corporation (eg investment, maintenance fund)

Hourly Rate

Owners Corporation Certificate (payable by applicant) (required within 6-10 business days) per certificate

 

9.64 fee units plus GST (or other prescribed amount) 

 

Owners Corporation Certificate (payable by applicant) (required within 3-5 business days) per certificate

14.46 fee units plus GST(or other prescribed amount)  

 

Owners Corporation Certificate (payable by applicant) (required within 2 business days) per certificate

17.35 fee units plus GST (or other prescribed amount)

Additional Owners Corporation Certificate (requested by the same applicant whether personally or through an intermediary at the same time as the request received for first Owners Corporation Certificate) (payable by applicant) (required within 6-10 business days) per certificate

 

 

5.3 fee units plus GST (or other prescribed amount)

Additional Owners Corporation Certificate (required by the same applicant whether personally or through an intermediary at the same time as the request received for first Owners Corporation Certificate) (payable by applicant) (requested within 3-5 business days) per certificate

 

 

 

7.95 fee units plus GST (or other prescribed amount)

Additional Owners Corporation Certificate (required by the same applicant whether personally or through an intermediary at the same time as the request received for first Owners Corporation Certificate) (payable by applicant) (requested within 2 business days) per certificate

 

 

 

9.54 fee units plus GST (or other prescribed amount)

Preparation and lodgement of change of address (excludes lodgement fee)

$60.50

Preparation of records on transfer of management

$484.00

Prepare and conduct Postal Ballot (Minimum charge 2 hours)

Hourly rate

Property visits (other than the initial visit which is free)

Hourly Rate

Provide client payment history (where possible only) (paid by applicant)

$30.25

Provide financial report other than for an AGM

$121.00

Public Officer fee (per annum)

$121.00

Rectify record deficiency in new files at commencement of management

Hourly Rate

Supply of answers to requisitions and answers to other enquiries

Hourly Rate

Supply of restricted keys/ key cards / remotes (plus cost)

$60.50

Travel time (plus reasonable travelling expenses) incurred to attend to any of the matters in this schedule

Hourly Rate

  

DISBURSEMENT FEES
(Owners Corporations)

Description of disbursement fees to be claimed by Manager

Amount

(a)

 

The Manager shall be entitled to retain all fees paid by applicants for Owners Corporation Certificates or similar enquiries.

17.35 fee units plus GST (or other prescribed amount) if issued within 2 business days after the application is received per certificate

 

 

14.46 fee units plus GST (or other prescribed amount) if issued within 3-5 business days after the application is received, per certificate 

 

 

9.64 fee units plus GST (or other prescribed amount) if issued within 6-10 business days after the application is received, per certificate

 

The Manager shall be entitled to retain all fees paid by the same applicant whether personally or through an intermediary for additional Owners Corporation Certificates

 

9.54 fee units plus GST (or other prescribed amount) if issued within 2 business days after the application is received, per certificate 

 

 

7.95 fee units plus GST (or other prescribed amount) if issued within 3-5 business days after the application is received, per certificate  

 

 

5.3 fee units plus GST (or other prescribed amount) if issued within 6-10 business days after the application is received, per certificate  

Archive box (Supply only)

$6.05

Owners Corporation Sign (plus cost)

$72.60

Certificate of title/Copy of Plan of Subdivision/Plan search (plus cost)

$48.40

Cheque summary notice

$2.40

Common seal (plus cost)

$48.40

Courier charges (plus cost)

$27.50

 

 

Copying any record of the Owners Corporation (first record requested at any one time)

 

 

1.15 fee units plus GST; and if a printed copy of the electronically provided record is also requested 20 cents per page

 

 

Copying any record of the Owners Corporation (second and subsequent records requested in relation to the same request)

 

 

$8.36; and if a printed copy of the electronically provided record is also requested 22 cents per page

 

 

Copying the Owners Corporation register or any part thereof

3.03 fee units plus GST; per copy and if a printed copy of the electronically provided register is also requested 20 cents per page

 

Payment of creditors (incl. post & stat) ($1.10 direct debit)

$2.40

 

 

Photocopying, collating, & stapling per copy

 

$0.50

(b)

 

Archive records storage fee (per box per month)

$3.65

Computer charge (levy/ cheque)

$1.30

Computer charge (cheque summary)

$2.65

E-mail outwards

$1.30

Facsimile inwards

$1.80

Facsimile local outwards

$2.65

Facsimile long distance outwards

Per facsimile + phone charge

Issue contribution/Levy notices (incl. postage & stationery) per notice

$2.40

Photograph (minimum of $15.00 )

$1.20

Postage charges – standard letter

$1.20

Postage charges other than standard (plus cost)

$1.20

Fee for dishonoured members cheque

$36.30

Process stop payment on cheque

$30.25

Telephone Charge
Up to 20 lots (per month)
21 to 80 lots (per lot per month)
81 lots or more (per lot per month)

$12.10
$0.90
$0.60

Or, alternatively to (b)

(c) Per lot per annum fixed fee covering all itemised disbursement fees listed above.

$50.00-$125.00

 

Note:

All fees and charges include GST.

The term "fee units" means the value set by the Victorian Treasurer each year under the Monetary Units Act 2004,

as amended for each financial year.

Value of Fee Units and Penalty Units (when connected to this hyperlink - click on Legislative Information  then Penalty & Fee Units) 

As fixed by the Treasurer under section 5(3) of the Monetary Units Acts 2004, and as published in the Victorian Government Gazette, under section 6 of the Monetary Units Act 2004, for the financial year 1/07/2017 – 30/06/2018, the value of a fee unit is $14.22 and the value of a penalty unit is $158.57.

 

This directly affects the fees for OC Certificates, Register & Records. Changes to the OC Regulations, effective 1 October 2014, have changed the fees for Certificates and for copies of the register and records. They are now indexed annually.

 

 

 

 

Recommended Schedule of Duties and Charges - Company